Human resources management software typically handles functions like applicant tracking, performance management, talent management, workforce management, and payroll. Additional features may include employee engagement tools, training and development tracking, benefits administration, and compliance management. However, not all HR software covers every function—some specialize in specific areas, so it's important to review features based on your needs.
In this blog, we’ll explore various human resources platforms designed for different purposes. We’ll also discuss the advantages of project management tools and how to customize Cubicl, an all-in-one task management solution, to meet the needs of HR professionals.
Best HR Software
Effective management of HR processes is essential for optimizing human capital and ensuring that organizations run smoothly. In today’s competitive business environment, leveraging the right tools can significantly enhance the efficiency of HR departments. From recruitment and performance management to training and compliance, specialized HR platform helps streamline these processes, enabling HR professionals to focus on strategic initiatives that drive business growth. Here, some of the best human capital management software solutions:
Workable HR Solution
Workable is a leading applicant tracking system (ATS) that simplifies the hiring process. It offers advanced features like AI-powered candidate sourcing, customizable job postings, and collaborative hiring workflows. With its intuitive interface, Workable ensures seamless communication between recruiters and candidates, making it a go-to tool for companies of all sizes looking to streamline recruitment efforts.
15Five Human Resources Management Software
15Five specializes in continuous performance management and employee engagement. Its features include weekly check-ins, goal-setting frameworks, and real-time feedback tools, helping managers and employees stay aligned. The platform also offers performance reviews and one-on-one meeting templates, making it ideal for building a culture of transparency and growth.
Cornerstone OnDemand
Cornerstone OnDemand is a comprehensive talent management solution designed to attract, develop, and retain top talent. Its features include learning management, succession planning, and performances. The platform’s robust analytics provide insights into workforce trends, helping organizations make data-driven decisions to foster talent development.
Human Resources Management Software: Kronos (UKG)
Kronos, now part of UKG, excels in workforce management with tools for employee scheduling, time tracking, and labor cost optimization. It offers real-time workforce analytics to ensure compliance with labor laws while maximizing productivity. Kronos is trusted by organizations worldwide for its scalability and reliability in managing complex workforce needs.
Gusto Human Resources Management Software
Gusto stands out as a user-friendly payroll software and HR solution designed for small and medium-sized businesses. Its features include automated payroll processing, tax filings, and benefits administration. Gusto’s modern interface and transparent pricing make it a favorite among businesses looking for a straightforward yet powerful payroll solution.
Officevibe Software System
Officevibe focuses on enhancing employee engagement through regular pulse surveys and actionable feedback. The platform provides insights into team dynamics, allowing managers to address issues before they escalate. With tools for recognition, feedback, and goal setting, Officevibe helps create a positive and productive workplace culture.
Docebo LMS
Docebo is a leading learning management system (LMS) that facilitates employee training and skill development. Its AI-driven platform supports content creation, personalized learning paths, and robust reporting tools. Organizations use Docebo to upskill their workforce and ensure continuous learning, making it a standout solution in training and development.
Zenefits Human Resources Management Software
Zenefits simplifies benefits administration with tools that integrate seamlessly with payroll and HR functions. Its platform offers a self-service portal for employees to manage benefits, ensuring transparency and efficiency. Zenefits also automates compliance with regulations, making it an excellent choice for businesses looking to streamline benefits management.
HR Acuity
Cloud-based HR Acuity specializes in compliance management with features like case management, documentation tracking, and risk analytics. The platform helps HR teams handle employee relations and workplace investigations efficiently. By centralizing data and ensuring adherence to labor laws, HR Acuity is an invaluable tool for managing workplace compliance.
BambooHR Human Resources Management Software
BambooHR is an excellent all-in-one HR software solution that offers a comprehensive suite of tools to manage various HR processes and handle data management. It covers everything from applicant tracking and employee records to performance management, time-off tracking, payroll integration, and benefits administration. BambooHR is known for its user-friendly interface and scalable features, making it a great choice for small to mid-sized businesses looking to streamline their HR operations. Its central hub for HR data allows companies to efficiently manage their human capital while focusing on strategic goals.
Alternative to Human Resources Management Software: Project Management Tools
Project management tools can be an excellent alternative to traditional HR software for many businesses, especially for HR employees looking to streamline HR tasks. Here are several reasons why project management tools can serve as a suitable option:
Cost-Effectiveness:
Project management systems are often more budget-friendly than comprehensive cloud-based HR software. Small and medium-sized businesses (SMBs) with limited budgets may find these tools to be a more affordable option for HR management.
Simplicity:
For smaller companies with less complex HR needs, project management software offer enough functionality to handle core HR tasks without the complexity and high costs associated with full-scale HR systems.
Agility and Flexibility:
Fast-growing startups and tech companies often prioritize agility. Tools like Cubicl, Asana, Trello, and Monday allow for customizable workflows that can quickly adapt to changing HR needs, providing flexibility for dynamic teams.
Integration Capabilities:
Many project management platforms integrate well with commonly used software, such as file-sharing and communication tools, making it easier to collaborate and manage HR-related tasks in a single ecosystem.
Versatility:
Beyond HR functions, project management tools can be used for a variety of tasks such as project planning, team collaboration, and workflow management. Their versatility makes them an attractive choice for companies looking for multi-functional tools.
Ease of Use:
Task management tools are designed to be user-friendly, with simple interfaces and short learning curves. This is particularly beneficial for teams without dedicated HR personnels, as they can quickly learn how to manage HR tasks without needing specialized training.
Collaboration:
Features like real-time communication, file sharing, and collaborative task boards enhance team collaboration and productivity. These tools make it easy for cross-functional teams to stay aligned, even if they’re working on HR-related projects.
Customizable Workflows:
These tools offer highly customizable workflows that can be tailored to fit specific HR processes like hiring, onboarding, performance reviews, and employee engagement. This flexibility helps HR teams manage tasks in a way that suits their organization’s unique needs.
Scalability:
As your business grows, task management software can easily scale to handle more complex workflows or additional HR processes. They offer the flexibility to grow alongside your organization without requiring a complete system overhaul.
Centralized Information:
Task management platforms help centralize HR data, allowing HR staff to easily access and manage employee records, onboarding materials, and task-related documents all in one place, reducing the need to toggle between multiple platforms.
Task Tracking and Accountability:
With clear task assignments and deadlines, HR staff can track progress and ensure accountability. Whether it's recruitment, onboarding, or performance reviews, these tools help keep HR tasks organized and on track.
Data-Driven Insights:
Many project management tools offer reporting and analytics, providing HR teams with valuable insights into task progress, employee performance, and trends over time. These data-driven insights serve managers make informed decisions.
Reduced Overhead:
By eliminating redundant administrative tasks, project management tools help HR departments reduce overhead, allowing them to focus on more strategic initiatives that drive business growth.
Overall, project management tools offer a cost-effective, flexible, and scalable solution that can meet the HR needs of businesses at various stages of growth. With their ability to streamline processes, improve collaboration, and provide valuable insights, they present a strong alternative to traditional Human Resources Management Software. Let's discover Cubicl and which features software offers.
How to Customize Cubicl for HR Professionals?
Cubicl is a task and project management software designed to help teams organize their work, collaborate efficiently, and manage tasks effectively. It provides an integrated platform where businesses can plan projects, assign tasks, track progress, and communicate seamlessly.
Cubicl Task Management Program offers a wide range of features for all teams and can be customized to your needs. Here are some usage scenarios we have prepared for you!
Project for Departments and Tasks
In Cubicl, workspaces are called "Projects." You can create a project named after Human Resources to manage HR-related tasks. You can track all tasks from this project, and by creating sub-projects under this project, you can group HR tasks accordingly. For instance:
- Recruitment – This sub-project can track tasks related to hiring, such as posting job ads, screening resumes, and scheduling interviews.
- Employee Onboarding – Tasks like sending welcome emails, setting up workstations, and conducting orientation sessions can be grouped here.
- Performance Reviews – This sub-project can track tasks related to employee evaluations, setting review dates, and collecting feedback from managers.
By organizing HR-related tasks in this way, Cubicl helps you maintain a clear structure, making it easier to follow up on individual tasks and progress within the broader Human Resources project.
Customized Kanban
In Cubicl, tasks are displayed in a Kanban view, according to their stages. By default, task stages include Pending, Active, Completed, and Suspended. HR teams can customize these stages as they wish like in a Human Resources Management Software.
For example, HR staff may be searching for candidates on platforms like LinkedIn or posting job listings on sites like Inside. Tasks for both the people reached by the team and applications received by the team can be created under the customized stages, and these stages can be tracked through Cubicl. Some customized stages:
- Application Received – When a job application is submitted, it enters this stage.
- Screening in Progress – The team is reviewing and screening the applications to shortlist candidates.
- Interview Scheduled – Tasks related to scheduling and coordinating interviews with candidates.
- Interview Completed – After the interview is conducted, this stage tracks the feedback and evaluation of candidates.
- Offer Extended – If a candidate is selected, this stage tracks the offer and negotiations process.
- Hired – The final stage once the candidate has accepted the offer and the hiring process is completed.
- Candidate Not Selected – For candidates who were not selected, this stage ensures follow-up communication is sent.
From Email to Task
Thanks to Cubicl's "Email to Task" feature, emails sent to addresses like career@mycompany.com are automatically converted into tasks within Cubicl. The task notification is instantly sent to the person assigned as the responsible party for that email. This streamlines the process, allowing you to track job application emails directly within Cubicl. Once an email is transformed into a task, your team can easily communicate, evaluate, and respond to applicants. For instance, you can associate this email account with a Recruitment project. When an application comes in, the task is placed under the Pending stage, and you can seamlessly move it through different stages based on your workflow—whether it's screening, interviewing, or offering the position. This feature ensures your HR team stays organized, responsive, and aligned throughout the recruitment process.
Workflows, Sub-steps, and Sub-tasks
When managing the onboarding process for new employees, managing tasks across multiple stages is necessary. To facilitate this process, existing tasks can be divided into sub-steps and sub-tasks.
If the content of all tasks is the same, a task template can be saved and copied for future use, allowing for customization when needed:
New Employee Onboarding Template
Task Name: Onboard [Employee Name]
Description:
- Welcome email with onboarding details to be sent to [Employee Name].
- Provide access to necessary software and tools.
- Set up employee workspace (if in-person).
- Schedule orientation session with HR.
- Collect completed tax and benefits forms.
- Introduce the employee to the team via a virtual meeting or in-person meeting.
- Ensure the new hire completes mandatory training modules.
Assigned To: HR Manager
Due Date: [Set due date based on employee start date]
If the content and assignees of the tasks are the same, the entire process can be created as a workflow, like in Human Resources Management Software.
Storing Employee Personnel Files
A significant part of personnel management involves file tracking. Processes such as storing personal documents, recording payroll, and tracking annual leave requests are all document-related tasks. Storing these documents in a secure, digital environment and organizing them for easy access lightens the workload of teams. Cubicl has a "Files" page in projects where folders for employees can be created, documents can be stored securely, and they become accessible from anywhere.
Reports for Employee Performance
Cubicl can also be used for managing the work of other teams. HR leaders can evaluate the performance of other departments or team leaders through the report feature and score them based on these analyses.
HR Wiki
Human resources information should be documented in a centralized location to ensure it is not forgotten or overlooked. By recording all processes in a knowledge base, it becomes clear what steps to take for each HR process, ensuring consistency and efficiency. In Cubicl, you can create a dedicated project and customize it to function like a Wiki. This allows HR teams to organize and access critical information, guidelines, and workflows in one place, fostering better collaboration and knowledge sharing.
Team Announcements
Cubicl's chat feature is perfect for sharing general information or engaging in personal conversations with your team. Additionally, Cubicl includes a voting feature within the messages area, allowing you to quickly gather team input on important questions. By using this feature, you can get instant feedback and make informed decisions based on the votes received.
For example, you could ask a question like:
"Which day works best for our team-building activity: Friday or Saturday?"
Team members can cast their votes, and you'll immediately see the majority preference, making planning faster and more efficient.
Choose the Best Human Resources Management Software
In this article, we dive into some of the most popular HR software available in the HR software market, highlighting their features and functionalities. Next, we discuss how project management tools can offer unique advantages for certain teams, providing flexibility and cost-effectiveness. Finally, we showcase how you can customize Cubicl, an all-in-one task management solution, to meet your team's specific needs.
Ready to explore Cubicl? Start your 14-day free demo today! Have questions? Our team is here to help—reach out anytime at support@cubicl.io.