Best Asana Alternative | Cubicl Project Management Tool Explained

In the world of project management and task tracking tools, making the right choice for an Asana alternative can make a significant difference in your team's productivity and efficiency. These tools are critical for organizing workflows, coordinating team members, and ensuring the successful completion of projects. However, in this competitive space with numerous options, selecting the right tool is not always easy. In this article, we will delve into the worlds of Cubicl and Asana to examine these two names closely and in detail. This blog is packed with valuable information, so to make it easier for you to navigate, here's a handy table of contents.

1. Asana Alternative Cubicl Project Management Tool
2. Work Management
3. Manage Projects in Asana Alternative
4. Team Collaboration
5. File Management in Asana Alternative
6. Client Management Features
7. Integrations in Asana Alternative
8. Who Can Use Asana Alternative Cubicl?
9. Free Plan and Pricing Options
10. Other Asana Alternatives: Trello and More
11. Choose the Best Asana Alternative

Asana Alternative Cubicl Project Management Tool

Cubicl, as a project management tool, enables businesses to plan projects using Gantt charts, allows teams to track tasks through Kanban boards, and provides time tracking on tasks. Beyond project management and task tracking, it stands out as a user-friendly and comprehensive project management software with a "everything in one place" approach. It offers a versatile and customizable platform that includes online messaging, CRM (Customer Relationship Management), document management, and more, meeting the needs of its users. The all-in-one nature of the Cubicl Task Management Tool makes it an appealing option for teams aiming to consolidate their work in a single platform.

Work Management

Cubicl is a proven platform in project management and collaboration, offering users the opportunity to manage their work more efficiently. In addition to managing projects, it provides a robust solution for task tracking. Creating tasks in Cubicl, an alternative to Asana, is straightforward and offers users a variety of options to suit their needs.

Task Management

Every task in Cubicl starts with a basic task name, but the platform allows users to customize their tasks with additional details. You can add descriptions, start and due dates, assignees, tags, and clients to tasks. Tasks can be set as recurring, and complex projects can be broken down into subtasks or steps, making it easier to organize and monitor your work.

Tasks can also be marked as private, meaning only followers of the task can access them. Additionally, Cubicl enables you to streamline and optimize your workflow by integrating pre-designed workflows into tasks.

Attaching files is simple—you can upload files from your computer or link them from cloud storage services like Google Drive. Under each task, you can communicate with teammates, track task progress, and even monitor time spent. Time tracking on tasks allows you to generate reports for further analysis.

If you want to customize tasks further, you can create custom fields and add them to task forms, tailoring workflows and data tracking to your specific needs.

Cubicl offers a comprehensive solution for task tracking and management, helping you organize and handle all your work effectively. These features make Cubicl an excellent tool for better project organization and seamless collaboration.

Kanban Board and Other Views

Like Asana, Cubicl provides Kanban view for tasks. In the Kanban board, tasks are organized as columns based on their states. To move a task to a new state, simply drag and drop the task card from one column to another. You can also reorder tasks within a column by dragging them around or directly create and assign tasks to assignees.

List View: In the List view, you'll see key task details like priority, state, name, deadline, progress, and assignees. Priorities are displayed as colored dots on the left, and tasks are sorted by priority. You can easily change the priority by dragging the task to a new spot.

Tasks by Members: On the Tasks page, you can also sort tasks by members. If you need to reassign a task, simply drag and drop the task card to another user's name. This feature is especially useful when you need to transfer tasks from one user to another, such as when a user leaves the team.

Workflows

Cubicl's workflow feature is designed to save you time by eliminating the need to repeatedly create interconnected tasks. A workflow is essentially a sequence of tasks that are linked together, ensuring smooth, continuous progress from one task to the next.

For example, imagine you have a "Sale Process" workflow. This workflow might include stages like "Sale," "Prepare a Contract," "Assembly and Installation," and "Invoice." Each stage is linked to the relevant project and assigned to the right team members, creating a streamlined process from start to finish.

After you create a workflow, you need to add it to a task. Each stage of the workflow appears as a sub-task under the main task. When one stage is completed, the next one automatically follows, keeping everything moving forward smoothly.

Manage Projects in Asana Alternative

Cubicl, as an Asana alternative, offers a powerful solution for project management and tracking, enabling users to create effective projects.

Gantt Chart

One of the platform's standout features is its interactive Gantt chart. Users can plan projects on this chart and place tasks on a timeline, allowing for a visual overview of project progress. Additionally, it provides a timeline view to monitor employee workloads, enabling project managers and team leaders to make adjustments accordingly. This is an invaluable tool for boosting efficiency and optimizing resource utilization.

Project Reports

Cubicl's "Reports" page provides an overview of project efficiency. Users can track project progress, completed tasks, and more through the statistics section. This feature helps project managers make informed decisions and manage projects more effectively. Cubicl offers a robust toolset for project planning, monitoring, and reporting, enabling organizations to manage their projects more successfully.

Team Collaboration

One of the standout advantages of Cubicl as an alternative to Asana is its ability to keep you connected with your team within the application. Features like one-on-one messaging, group chats, posting comments under tasks, and responding to emails converted into tasks directly from the app allow seamless communication with your team, clients, and partners.

Asana's primary focus is on planning and tracking tasks. As a result, communication is limited to task-specific comments. There is no dedicated area for team-wide messaging or direct communication within the platform.

Built-in Chat

You can directly chat with anyone in your Cubicl account. Also, whenever you create a project in Cubicl, a dedicated project chat is automatically set up. This ensures that your entire team can stay aligned and communicate about specific tasks or updates related to that project.

• You can easily create a new chat group by clicking on New Chat Group, then adding members and naming the group to suit your needs.
• To keep conversations clear, you can reply directly to a specific message.
• Cubicl makes sharing files easy—whether it’s documents, images, or other types of files, you can send them through chat without any hassle.
• For crucial updates or announcements, you can pin messages to the top of the chat, ensuring that they’re visible to everyone in the conversation.
• Looking for an important message? Use the search function to find specific keywords within your chats.
• You can edit your messages within 5 minutes of sending them. Once edited, a notice will appear letting everyone know the message has been updated.
• If you need to delete a message, simply click the arrow next to it and choose Delete. This ensures your chats remain clean and organized.
• You can archive individual or group chats whenever needed. You can also unarchive it whenever you need to revisit the conversation.

E-mail to Task

Cubicl’s Email-to-Task feature makes managing emails within your task management system easy and seamless. This feature helps teams streamline their workflow by converting incoming emails into tasks, ensuring everything is tracked in one place.

You can import incoming emails from your email account directly into Cubicl and respond to the senders through task activities. Asana alternative Cubicl supports all email service providers, including IMAP/SMTP, Google, Microsoft, and Exchange Server (Outlook).

• Task Assignment: Every email task must have an assignee, who will receive notifications. You can assign managers to specific clients. If a manager is assigned to a client, they will be the assignee for tasks created from that client’s incoming emails or portal requests. If no manager is assigned, the default mailbox assignee will take the task. This feature ensures that the right person is always notified.
• Email Signature: Personalize your responses by adding an email signature in either text or HTML format.
• Sender Name Display: If the sender’s name is entered in the email box, it will appear when replying to the email from Cubicl. If not, the name of the person who sent the email will be shown automatically.
• Blacklisting Unwanted Emails: Cubicl allows you to prevent emails with certain words or email addresses from creating tasks.

With Cubicl’s email-to-task feature, you can efficiently manage incoming emails, ensure smooth task assignment, and keep your workflow organized, all within a single platform.

File Management in Asana Alternative

In Cubicl, you can upload files to tasks from both your computer and platforms like Google Drive and Dropbox. It also allows you to keep all project-related files in one place. Instead of dealing with multiple tools for different purposes, your team can focus on their work within a single integrated platform, accessing files easily. This reduces the time spent learning various software and helps your team work more efficiently.

In Asana, file sharing is only available through tasks. The platform provides a file view where you can see all files attached to tasks. However, this can create chaos for project files. The same file might be uploaded multiple times across tasks, quick screenshots may clutter the view, or files might have generic names like "image," leading to disorganization and making it difficult to find specific documents.

Client Management Features

Among the client management features in Cubicl, you can create clients, deals, and bookkeeping records directly within the application. You can also collect and respond to customer support requests and provide a dedicated Client Portal page for your clients. This enables you to manage tasks related to customers, share tasks with them, and streamline customer management, communication, file sharing, and satisfaction without needing external CRM tools.

With Asana, managing both task management and customer relationships have some limitations. While Asana offers integrations with CRM tools, this may lead to added complexity or require accepting additional costs, that makes Cubicl better than Asana.

Clients

• Centralized Client Management: Keep all your clients in one easy-to-access location—think of it as your VIP client list.
• Comprehensive Client Records: For each client, you can add tasks, deals, notes, and files. This ensures total organization with minimal effort required from your team.
• Powerful Search Functionality: Quickly find the client you’re looking for by searching their name, contact info, or email.
• Client Overview at a Glance: Hover over any client to view all the latest actions and updates related to them.
• Excel Export: Need an offline backup or simply want to manipulate your client data? Download your client list in Excel with just a few clicks.

Deals

• Visual Deal Management: Manage client deals with a Kanban-style layout that offers a clear, visual representation of progress.
• Drag-and-Drop Deal Movement: Easily move deals through stages with a simple drag and drop. It’s just like organizing sticky notes, but much more efficient.
• Deal Archiving: Don’t want to clutter your workspace with deals that are no longer active? Archive them effortlessly to keep your pipeline clean and focused.

Client Portal

• Customizable Client Portals: Give your clients their own dedicated portal for submitting complaints, requests, and suggestions.
• Automated Task Creation: Every support request submitted via the portal is automatically logged as a task. This means no more manual task creation for your team.
• Track Request Status: Keep track of the status of every client request, ensuring nothing falls through the cracks and your team is always on top of things.
• Client Updates: Your clients get timely updates on their requests, and you can manage all communications from one platform—keeping your inbox organized and your clients informed.

Bookkeeping

• Effortless Financial Tracking: Track who owes you and who you owe without any guesswork or complicated software.
• Payment Tracking: Easily see the payment status of clients, upcoming due dates, and track late payments. No more surprises when bills are due.
• Simple Accounting: Keep your accounts neat and tidy without needing a financial degree or hiring an accountant. Cubicl handles the heavy lifting for you.

Integrations in Asana Alternative

Cubicl Project Management Tool offers a variety of powerful integrations to help you connect your favorite tools and streamline your workflows. Here’s a closer look at some of the integrations you can leverage:

• Google Calendar & Cubicl: Stay on top of your schedule by syncing your Google Calendar with Cubicl. Easily transfer events from Google Calendar to Cubicl, and manage your tasks within both platforms.
• Google Drive & Cubicl: Share files effortlessly between Google Drive and Cubicl.
• Slack & Cubicl: If your team uses Slack, you can receive real-time notifications for Cubicl activities directly in Slack. Stay updated on task progress and project changes without leaving your communication hub.
• Dropbox & Cubicl: Attach files from Dropbox directly to tasks in Cubicl.
• Trello & Cubicl: Easily import your Trello cards into Cubicl to keep everything in sync. This integration ensures you don’t lose track of tasks when migrating from Trello to Cubicl.
• Webhooks & API: Cubicl offers webhook and API functionality for more advanced integrations, giving you the flexibility to connect with other applications and customize your workflows.

Task Automations with Monkedo

Need more app integrations or want to create complex automations within Cubicl? Meet Monkedo, our powerful no-code automation platform. Monkedo allows you to build automations between Cubicl and a wide range of other applications, eliminating the need for coding expertise.

By leveraging Monkedo, you can enhance your task management experience in Cubicl even further. With Monkedo, automate data flows and actions between apps, saving time and reducing manual effort while ensuring all your tools work seamlessly together.

Cubicl's integrations, combined with Monkedo’s automation capabilities, ensure you stay efficient, organized, and connected, no matter what tools your team uses.

Monkedo offers free forever plan up to 100 automation action/ month. Learn more about pricing.

Who Can Use Asana Alternative Cubicl?

Cubicl is a task management and collaboration tool designed for ease of use, allowing teams to streamline workflows effortlessly. Ideal for small to large teams across various departments, Cubicl simplifies project management, communication, and task tracking without the complexity.

Smaller Teams

Cubicl is a powerful platform packed with features, but that doesn’t mean you have to use everything. As a small team, simplicity and focus are key, and Cubicl allows you to customize the interface to suit your needs.

One of the best features for streamlining your experience is the ability to remove unused pages. If there are certain tools, like "Clients" or "Forms," that you don’t need, you can easily remove them from the navigation menu. This keeps your workspace clean and ensures you only see what’s relevant to your team.

Similarly, within Projects, Cubicl gives you the flexibility to simplify. Projects include pages such as Tasks, Files, Gantt Chart, Timeline, Calendar, and Reports. If your team doesn’t need all of these pages, you can select and close the ones you don’t use. By doing this, you’ll only have the essentials in front of you, making it easier to stay focused on what matters most.

In short, Cubicl lets you tailor the platform to your team’s needs, allowing you to create a streamlined, efficient workspace where you can get more done with less distraction. Whether you’re handling projects, tasks, or files, customizing Cubicl to fit your small team’s workflow is simple and effective.

Larger Teams

Cubicl offers a wide range of features to help large teams manage their projects efficiently, including Forms, Time-offs, Calendars, Sticky Notes, and Timecharts. But beyond these tools, there are two standout features that particularly benefit larger teams:

• Project Hierarchy: When you create an account for your organization, a main project is automatically set up, and every team member you invite is added to this project. You can add projects under of it. Projects in Cubicl follow a hierarchical structure, where each project can have unlimited sub-projects. This makes it easy to organize and scale your tasks as your team grows.
• Permissions: Cubicl gives you full control over access with customizable permissions for tasks, projects, files, Gantt charts, timelines, and reports. You can set specific permissions for project members and non-members, or even assign unique access to individual users. This level of flexibility ensures that sensitive information is securely shared only with the right people, across various pages like Clients, Deals, and Bookkeeping.

Based on Departments

Great alternative Cubicl is designed to be highly customizable, making it the perfect tool for different departments within your organization. Each team can leverage specific features tailored to their unique workflow, ensuring that every department gets the most out of the platform.

For example:

• Software Development Teams will find Cubicl’s project management features essential for tracking progress, managing timelines, and collaborating on code.
• Sales Teams can take full advantage of Cubicl’s CRM features, allowing them to track leads, manage customer relationships, and monitor sales pipelines.
• Human Resources teams will appreciate Cubicl’s collaboration features, which simplify communication and document sharing.

Cubicl’s flexibility shines in its customizability:

• Stages can be tailored to match your department’s specific task management requirements, whether you’re tracking software development milestones, SEO tasks, or operation processes.
• Custom Fields can be added to the Task Creation form, allowing you to capture additional, department-specific information. These fields will appear under the "Additional Fields" section in the task details, making it easy for teams to input and access important data.

Cubicl provides advanced features and the flexibility to adapt its features to your department’s unique needs. With a few simple adjustments, you can ensure that Cubicl works for everyone in your organization.

Asana Alternative for Remote Teams

Cubicl is a SaaS platform, meaning you can access Cubicl and all tasks and files within it as long as you’re connected to the internet. This makes Cubicl an excellent choice for remote teams. Additionally, Cubicl offers mobile applications compatible with both iOS and Android operating systems.

Advantages of the Mobile App

• Manage Your Work from Anywhere: With the Cubicl mobile app, you can effectively manage your work even on the go. Whether you're outside the office or traveling, you can stay on top of your tasks and communicate with team members.
• Instant Messaging and Communication: Unlike Asana, Cubicl app allows you to access real-time messages from your team members. Seamless collaboration and communication are always possible, ensuring projects progress smoothly. No need Whatsapp or another communication tool.
• Track Your Tasks Anytime: The mobile app makes it easy to view all your tasks and share updates directly within them. You can always keep tabs on the current status and progress of your assignments.
• Mobile Email Management: Managing your emails is simple with the Cubicl app. You can check and respond to important work-related emails directly from your mobile device.
• Customer Communication and Instant Access to Information: Compared to Asana, Cubicl mobile app provides quick access to customer contact details, including proposals, account records, and more. Whether you need to search for information or contact a customer, the app enables you to act swiftly and efficiently.
• Quick Notes and Reminders: Adding quick notes through the app is easy, helping you capture important information on the spot. This feature ensures no crucial detail is overlooked. Best alternative to Google Keeps, or another note-taking app.

The Cubicl mobile app empowers you to manage your work anytime, anywhere, making your workflows more flexible and efficient. It strengthens team collaboration and ensures you're always in control of your tasks—whether you're in the office or on the move.

Free Plan and Pricing Options

Asana stands out for its high prices compared to other job tracking and project management tools. Asana's highest paid plan costs $30.49 per user per month, with approximately an 18% discount offered for annual subscriptions. Asana has also 2 paid plans that require contact sales for pricing. On the other hand, Asana alternative Cubicl Task Management Program's highest pricing plan costs $15 per user per month, with a 20% discount available for annual purchases.

While Cubicl offers 14-day free trial for all features, Asana offers a free plan/ free version up to 10 teammates.

Other Asana Alternatives: Trello and More

Other popular project management tools offered as alternatives to Asana include software like Trello, Monday, Jira, and Basecamp. Among these, Trello stands out with its user-friendly interface and simplicity, making work organization easier with task cards and boards. ClickUp is a project management tool known for its flexibility and customizable features, incorporating various components like workspaces, tasks, and calendars. Jira is particularly popular for software development projects, offering features like workflow management and bug tracking. Basecamp is a collaboration-focused project management program that includes project sharing, file sharing, communication tools, and calendar features.

Choose the Best Asana Alternative

In the Cubicl vs. Asana battle, your choice depends on your team’s needs and priorities. If you are looking for an all-in-one solution that seamlessly combines project management, team communication, CRM, and document management, Cubicl’s approach stands out as a unique alternative to Asana. It consolidates everything in one place, facilitates collaboration, and ensures efficient progress.

It’s important to assess the requirements of your team members, the complexity of your projects, and your team's working style. The right project management solution is one that enables your team to work efficiently, collaborate smoothly, and meet your objectives. You should make your choice thoughtfully.

Ultimately, Cubicl’s ability to manage everything in one place, offer features within the app without needing integrations, while also providing integration options, along with its blend of simple and complex features that rival Asana's offerings, makes it an attractive choice. Additionally, Cubicl Task Management Platform has a shorter learning curve compared to Asana and is more affordable. Whether you are part of a large or small team, give Cubicl a try.