In today’s fast-paced work environment, effective project management and team collaboration are essential for success. In this blog, we’ll compare two popular project management tools—Teamwork and Cubicl—to help you understand how each platform caters to different project management needs. We’ll dive into their key features, including project structure, task details, team collaboration, client management, integration capabilities, and reporting features. Additionally, we’ll explore other popular Teamwork alternative project management tools to give you a broader perspective. Whether you're a growing team or a seasoned organization, this guide will help you choose the right tool to enhance your productivity and collaboration.
Teamwork Project Management Tool
Teamwork is a powerful project management software designed to help teams streamline their workflow and boost productivity. It offers a range of advanced features that cater to teams of all sizes, making it easier to plan, track, and deliver projects on time. With its intuitive interface, Teamwork enables project tracking through a variety of tools such as tasks, milestones, time tracking, and real-time collaboration. One of its standout features is the Kanban board, which visually organizes tasks and workflows, helping teams manage tasks efficiently and keep everyone on track. Teamwork also provides customizable templates, reporting tools, and budget management features to enhance project oversight. The software integrates with numerous third-party apps, making it a flexible solution for diverse team needs. Overall, Teamwork is designed to optimize productivity and improve project management processes, offering a comprehensive suite of tools for effective collaboration and performance.
Best Teamwork Alternative: Cubicl Project Management Software
Cubicl is a versatile project management tool designed to help teams streamline workflows, track tasks, and collaborate efficiently. With features like customizable task management, reporting, and integrations, Cubicl enhances productivity and ensures smooth project execution from start to finish.
Teamwork is heavily focused on project-based work, emphasizing budgets, reporting, time tracking, and client billing, making it a great choice for agencies and service-based businesses. Cubicl, in contrast, is more task-centric, designed for teams to manage daily work efficiently. It provides task tracking, collaboration tools, and internal communication, making it ideal for teams that need structured task management rather than complex project breakdowns. Let's compare Teamwork and Cubicl in detail.
Project Structure
Cubicl Software is designed to create hierarchical workspaces, allowing teams to organize tasks based on departments, teams, client projects, and more. For example, within a company like Z Software, departments such as HR, Marketing, and IT can be set up as distinct workspaces. Under HR, a project like Recruiting Team can be created, while the IT department may have a Website Development project. This flexible structure lets organizations tailor their workspace hierarchy to match their internal operations.
In contrast, Teamwork allows users to create a company and projects, but it lacks a hierarchical structure. While you can create projects under a company, sub-projects within projects are not supported, limiting the depth of organization compared to Cubicl.
Each project created in Cubicl includes Tasks, Files, Gantt Chart, Timeline, Reports, and Settings pages. You can customize your workspace by removing the sections you don’t need. Tasks can be organized within their respective projects, making tracking and management seamless.
In Teamwork, projects come with additional sections such as Links, Budgets, and Messages. While Cubicl offers similar features, they are more accessible within task details or seperate page keeping the interface cleaner and more task-focused.
Task Details in Teamwork Alternative: Cubicl
We previously discussed Teamwork's project-focused structure, where most details are managed at the project level, requiring users to create elements within a project.
In contrast, Cubicl Project Management System offers more flexibility within tasks, allowing for deeper customization and detailed task management. This means you can define more fields when creating a task, making task tracking more precise and adaptable to your workflow.
When creating a task in Cubicl, you can include a variety of details to ensure better project management and collaboration:
- Basic Task Details: Task Name, Description, Priority, and Dates
- Time Management: Estimated Time for completion
- Categorization: Tags, Client, and Additional Form Fields
- Customizable Task States: Change kanban states for your project process
- Ownership & Assignment: Assignees and Task Owner
- Attachments & Documentation: Add Files directly to a task
- Customizable additional fields: Add new fields such as Invoice Number
- Steps & Progress Tracking:
- Define Steps within a task
- Use a Progress Bar for tracking completion
- Task Hierarchy:
- Substeps (for breaking tasks into smaller actions)
- Subtasks (independent tasks linked to a parent task)
- Customizable Workflows (structured task sequences with predefined steps
- Recurring Task Automation
- Set a Repetition Period (daily, weekly, etc.)
- Define Repetition Conditions (e.g., repeat only if completed)
- Set a Repetition Limit (stop after X occurrences)
- Private Tasks: Keep tasks visible only to selected users
Beyond standard task details, Cubicl offers powerful features for tracking, automation, and collaboration:
- Time & Task Management
- Time Tracker: Monitor the time spent on a task
- Task Actions: Copy, Archive, or Delete tasks
- Google Calendar Export: Sync tasks with your calendar
- Client Sharing: Share tasks with clients for transparency
- Task Export: Export task details for offline use
- AI-Powered Assistance
- AI Task Summary: Get a quick overview of the task
- Ask AI Questions: Receive insights or clarifications
- AI Consent & Control: Enable or disable AI features per user or organization-wide
- Task Structure & Tracking
- Steps & Subtasks: Manage task progress efficiently
- Assign Me Button: Quickly assign a task to yourself
- Follow/Unfollow: Get updates on task activity
- Reminders & Status Updates
- Reminders: Set notifications for deadlines
- Task State: Update task status (Pending, In Progress, Completed, etc.)
- Activity Logs: Track changes and updates
- Collaboration & Communication
- Posting & Comments: Discuss task progress with your team
- File Attachments: Upload files to posts for context
- User Tagging: Mention users or tag everyone in task updates
Teamwork vs Cubicl in Team Collaboration and Communication
In Teamwork, collaboration and communication primarily happen through task comments and project messages. However, for real-time messaging, integration with a third-party tool like Slack is required.
In contrast, Cubicl eliminates the need for external messaging tools by offering a built-in chat feature alongside Slack integration. You can also integrate with other communication tools using Monkedo, but it’s rarely necessary because Cubicl already provides:
- One-on-one messaging
- Project-based group chats
- Custom messaging groups
Since Cubicl's chat feature is available in the mobile app, you can stay connected with your team anytime, anywhere.
Additional Communication Features in Cubicl
- Task Comments: Users can leave comments on tasks, which are instantly sent as notifications to followers, enabling quick action.
- Email-to-Task: Convert emails into tasks, allowing seamless communication with customers, partners, or potential clients.
- Client Portal: Clients can reach out via a portal link, and their messages are automatically converted into tasks in Cubicl.
With these features, Cubicl, an alternative to Teamwork, enables true 360-degree communication and collaboration, ensuring internal and external interactions are smooth, efficient, and centralized.
Client Management and Collaboration
Both Teamwork and Cubicl allow users to create client records, add client record to projects, and generate client-based reports. In Teamwork, these reports are accessed from the client's page, while in Cubicl, they are found in the project’s reports.
It should be noted that Teamwork also allows you to create and send invoices to clients. Cubicl does not have this feature yet, but that does not mean it won’t be available in the future. You can submit a request through our support form: https://portal.cubicl.io/form
However, Cubicl offers several unique features for enhanced client interaction and management:
Client Portal for Direct Collaboration in Cubicl, Teamwork Alternative
Cubicl provides a Client Portal, allowing clients to access:
- Notifications
- Support requests they created
- Tasks shared with them
- Files shared with them (and files they uploaded)
- Bookkeeping records
You can customize the portal with a custom domain and personalize its design to align with your brand.
Task Visibility for Clients
If a client is added to a task, you can choose which comments are visible to them. These tasks appear in the Client Portal, where the client can respond directly, ensuring seamless communication on specific tasks.
Converting Support Requests into Tasks
Client support requests can be automatically converted into tasks. These tasks are sent as notifications to project members or client representatives, ensuring that no request goes unnoticed.
Email-to-Task Conversion for Customer Support
If you have a dedicated support email (e.g., support@yourcompany.com), incoming emails can be converted into tasks.
These tasks are automatically assigned to the relevant team members, streamlining customer support operations.
Integration Capabilities of Teamwork Alternative
Teamwork offers integration capabilities with various third-party apps, allowing users to connect tools such as Slack, Google Drive, Dropbox, Trello, Microsoft Teams, and more. These integrations help streamline workflows by enabling seamless data sharing, task management, and communication across different platforms. Additionally, Teamwork's API allows for custom integrations, providing flexibility for users with specific integration needs.
Through Monkedo, a powerful no-code automation software developed by Cubicl team, users can easily create workflows and automate processes without writing any code. Monkedo supports integration with over 400 applications, allowing users to connect Cubicl with other tools, improving efficiency and saving time.
Depending on your Cubicl subscription plan, you will receive monthly Monkedo credits to optimize your workflows:
- Starter Plan: 100 Monkedo Credits per user
- Professional Plan: 200 Monkedo Credits per user
- Enterprise Plan: 300 Monkedo Credits per user
By leveraging Monkedo's integration capabilities, you can unlock the full potential of Cubicl, making your company's processes smoother and more efficient.
Manage Project Reports and Time Tracking Data
Teamwork stands out with its impressive features, including customizable template reports and the ability to incorporate budget and resource data into reports. They truly excel in this area. While Teamwork alternative Cubicl also provides reporting capabilities, it offers a more streamlined approach compared to Teamwork. Here's what you can expect from the reports in Cubicl:
Displays project statistics on tasks, members, and workload. You can filter reports by:
- Task state
- Time period
- Assignee, client, and owner
- Archive status
Reports are downloadable in Excel format, featuring:
- Task name, state, assignee, client, deadlines, and more
- Time tracking details (if the time tracking is made)
- Statistics by date, member, client, and task activity
- Time spent on task status (pending, active, etc.)
Key Statistics:
- Current Task Status: Displays general task status across all periods.
- Statistics by Time: Shows task activities over time.
- Task Activities by Members: Provides activity breakdowns by user for the selected period.
- Workload by Days: Displays task distribution across users for daily, weekly, and monthly views.
Other Alternatives to Teamwork
Apart from Cubicl, there are several other work management tools available.
Right Teamwork Alternative for Small Teams: Trello
Trello offers a simple and intuitive kanban board system, ideal for teams looking to organize tasks visually and track project progress, with minimal setup required for basic project management needs.
Asana Project Management Solution
Asana is a popular choice for teams needing robust project management features, enabling users to create detailed workflows, assign tasks, and monitor project progress with its versatile timeline and task tracking system.
Powerful Project Management with Clickup
ClickUp provides a comprehensive solution for teams looking to manage projects and collaborate seamlessly, offering a wide range of project management features such as customizable views, goals, and integrations.
Project Management and Team Collaboration with Monday
Monday.com is a powerful platform for teams looking for an easy-to-use work management tool, with visual project tracking, automation capabilities, and customizable workflows to meet diverse project management needs.
Look for Teamwork Alternative and Decide Best for You
In this article, we have reviewed a different project management software rather than popular ones. With Cubicl, you can significantly improve team communication, foster healthy collaboration, efficiently manage your clients, and stay on top of tasks without forgetting or delaying them. Cubicl’s intuitive interface and powerful features make it the perfect tool to streamline your workflow. Plus, with a 14-day free trial, you can experience all the benefits firsthand. Give Cubicl a chance today and start your free trial to see how it can elevate your project management and team productivity!