There are many challenges for small and medium-sized enterprises (SMEs) operating in the construction industry. These challenges include tight budgets, limited resources, and complex project management tasks. Traditional construction project management software is often cumbersome and expensive. These programs may exceed the budgets and needs of SMEs. Additionally, their use can be complicated and require specialized training.
Cubicl Task Management Software Offers a Solution
Cubicl is an easy-to-use software that provides all the essential task and project management features SMEs need. Some of the key advantages of Cubicl include:
- Easy to Use: Cubicl has a user-friendly interface, allowing you to start using the tool without special training.
- Affordable: Cubicl is budget-friendly for SMEs. It offers various plans, so you can select the one that best suits your needs and budget.
- Core Features: Cubicl includes essential task and project management features, such as task creation and assignment, progress tracking, file sharing, communication, and reporting.
- Additional Features: It also provides extra functions like gantt charts, client records, and forms.
- Mobile App: With Cubicl’s mobile app, you can follow tasks and work on your project even while on-site.
Cubicl is an ideal alternative construction management software for SMEs in the construction industry. With this tool, you can manage your projects more easily and efficiently.
On our blog, you’ll find tips and tricks on how to use Cubicl Task Management Software, valuable insights for SMEs in the construction sector, and much more!
What is Construction Project Management Software?
Sometimes also referred to as site management platform, construction management software essentially serves the same purpose. These are tools designed to help manage and monitor various aspects of a construction project. In addition to these, there are Construction ERP software solutions, which are a specialized type of ERP software tailored to the needs of construction companies. They integrate construction project management functions with core ERP functionalities.
All of these software solutions help with tracking progress, identifying and addressing issues, improving communication, and ultimately ensuring that projects stay on schedule and within budget.
They may include features such as:
- Scheduling
- Task management
- Document management and sharing
- Budget tracking
- Material management
- Capturing photos to document project progress
- Real-time data collection from the construction site
By usin construction software, construction companies can gain better project visibility, increase efficiency, and reduce costs.
The services and features offered by these software solutions may vary. For example, some may focus more on progress tracking, while others emphasize project management features. However, in general, they serves the same fundamental purpose—helping construction projects run smoothly.
Why Should SMEs Avoid Using Construction Project Management Software?
While construction project management software can provide value, it may not be the best fit for small and medium-sized enterprises (SMEs), contractors, and subcontractors in the construction industry. These businesses often require streamlined, cost-effective solutions, and traditional construction tracking software may introduce unnecessary complexity and expenses.
It Can Complicate the Management Process
Many construction project management tools are designed for large-scale projects with multiple teams and extensive resources. These software solutions come with advanced features tailored for complex workflows, which may be overwhelming for smaller teams, independent contractors, and subcontractors.
Instead of simplifying operations, such tools can increase complexity, making task management and collaboration more difficult. Project managers and employees may struggle to adapt, leading to inefficiencies and wasted time. Smaller teams require agile and intuitive management tools that align with their fast-paced workflows.
High Costs of Construction Project Management Software
Construction project management software often comes with hefty subscription fees, which can be a financial burden for SMEs and independent contractors. Given that the construction industry is already highly cost-intensive, businesses must carefully allocate their budgets to maximize profitability.
Additionally, some software solutions require expensive training programs and setup fees, adding to operational costs. SMEs, subcontractors, and smaller construction firms may find that simpler, more affordable management tools provide better value without unnecessary expenses.
It Can Hinder Goal Achievement
Large-scale construction project tracking software is designed to handle complex project structures, which may not align with the simpler needs of smaller teams. For many SMEs, basic task management and budgeting tools are sufficient for efficient project execution.
Moreover, traditional construction project management software often enforces rigid workflows, limiting the flexibility that small contractors, subcontractors, and project managers need to adapt quickly to on-site challenges. Instead of supporting agility, these tools can slow down decision-making and create unnecessary administrative burdens.
Alternative Methods to Construction Project Management Software
Project Management Tools: These tools offer an intuitive, cost-effective solution for managing tasks, deadlines, and communication within smaller construction projects. With customizable features, these applications can be tailored to meet the specific needs of various industries, ensuring flexibility and ease of use for diverse project requirements.
Cloud-Based Spreadsheets: Although not suitable for complex projects, cloud-stored spreadsheets can serve as a basic yet effective project management solution for certain teams in the construction sector. This method is especially beneficial for smaller projects with well-defined needs, providing a simple and accessible way to track progress, budgets, and resources.
Best Construction Project Management Software Alternative: Cubicl
With Cubicl, your company in the construction sector can track all tasks, create schedules for project management, generate daily and monthly reports, record and communicate with clients using Clients and Client Portal features, create work schedules from the calendar, manage project-based communications, track real-time notifications, store documents and contracts in the cloud, manage employee workload, monitor the site's needs, and overall increase your company's efficiency.
Let’s explore together what you can do with Cubicl Task Management Tool as a company operating in the construction sector or a construction team.
Fast and Convenient Project Management Tool
Cubicl is a cloud-based project management software designed to help you efficiently manage construction projects. With its modern interface and user-friendly features, you can use the application seamlessly, without any delays or lags. There’s no need for installation; simply access the web application at https://cubicl.io/. The mobile apps are available for download on both iOS and Android devices, allowing you to manage all your tasks, projects, files, and clients on the go—whenever you have internet access.
These fast and practical web and mobile applications are especially beneficial for companies with field and sales personnel or those managing remote teams. Cubicl offers the best construction management software solution to meet the specific needs of construction firms, enabling efficient task tracking, project management, and communication in the field.
Collaborative Workspace for Contractors, Office, and Field Personnel
With Cubicl, you can include all stakeholders working with your team in a shared platform for task management. Whether it’s freelancers, contractors, or subcontractor working on short-term assignments, you can easily add them as users to your Cubicl account. This ensures all tasks are centralized in one place, improving collaboration and efficiency. Additionally, Cubicl keeps who is assigned to each task, the deadlines for each task, and the work completed, providing a comprehensive history of your team's progress.
You can assign different permission levels for users added to your company account. For instance, office staff working on a project may have access to the report pages and be able to download reports, while external contributors to the project may have restricted access to these pages. Likewise, the project manager may have full access to the clients' page, while field personnel may only have view permissions.
Cubicl serves as an effective construction management software alternative, ideal for organizing your construction business tasks, improving communication between office and field staff, and streamlining project management processes.
Healthy Communication and Collaboration with Cubicl
Cubicl sends real-time updates to users about task progress, enabling better communication and collaboration between office staff, field personnel, and contractors. Features such as task comments, file sharing, and in-app messaging facilitate efficient communication within the team. Everyone stays informed, and issues can be resolved immediately.
Separate Workspaces for Teams and Projects
In Cubicl, you can create dedicated workspaces called "projects" for your teams or departments. Within these projects, you’ll find pages such as tasks, files, Gantt charts, timelines, and reports. This allows you to keep everything you need for your project in one centralized location. You can easily track tasks, store files, create project plans, and generate reports for both past and upcoming work.
Customizing Tasks and Projects for Construction Management
Although Cubicl is not specifically a construction project management software, it can be customized with the same terminology used in such tools.
In Cubicl, tasks are displayed in a Kanban view with different stages. The default stages are Pending, Active, Completed, and Suspended. However, you can customize these stages to suit the needs of your project. For example, a construction project might have stages like Land Inspection, Building Permits, and Procurement.
Each task card includes default fields such as title, description, files, and assignee. You can also add additional fields like Budget, Cost, and Inventory Status to tailor the task cards to your specific needs. This flexibility helps you manage your project effectively, just like a specialized construction management platform.
Project Management with Gantt Chart
A Gantt chart visualizes tasks and their durations on a timeline, providing a clear overview of the project. This helps in better planning and early identification of potential bottlenecks or scheduling conflicts.
In Cubicl, the Gantt chart enhances communication between project managers, team members, and stakeholders, including clients. Gantt charts can highlight task dependencies by showing which tasks need to be completed before others can start, ensuring the project progresses in the correct order. This visual tool fosters better coordination and improves overall project efficiency.
CRM
Managing customer processes directly within your task management software is incredibly easy with Cubicl Project Management Software. You can centralize all tasks related to customers, respond to support requests from a single location, and store all customer information in one place. Additionally, you can reply to customer emails from a unified inbox within the platform. All customer data is also accessible through the mobile app, providing significant convenience for field personnel. This streamlined approach improves efficiency and ensures that customer interactions are well-organized and easily managed.
Receivable and Payable Records
Cubicl Task Management Software is not an accounting software for creating invoices or processing payments. For these functions, you can check here. However, Cubicl allows you to create receivable and payable records with its Bookkeeping feature. This enables you to track outstanding payments and debts effectively. These records can be shared with clients through the client portal, providing a clear overview of financial transactions and enhancing communication.
Pricing: Construction Project Management Software vs. Cubicl
One of the main challenges with construction management software is the wide variety of pricing models. Typically, companies require you to contact them for a custom quote. With Cubicl, pricing is transparently published on the website. Once you start a 14-days free trial, you can easily view plan details and pricing without needing to contact support or request a quote—you can start your subscription immediately.
Cubicl offers three subscription plans: Starter, Professional, and Enterprise. Pricing varies based on the plan and the number of users. Subscriptions are available on a monthly or annual basis. While Cubicl does not offer a free plan, annual purchases include a 20% discount, which increases progressively as the user count exceeds 25. As a cloud-based service, Cubicl has no additional fees for maintenance, updates, or technical support.
Manage Construction Projects with Cubicl!
For more information about Cubicl Task Management Software, feel free to contact our support team via email at support@cubicl.io. We're here to assist with any questions you may have.
All features are available during the 14-day free trial. To start your trial, visit our website.
For more details about Cubicl, check out our user guide.